📍 Warsaw, Poland (Hybrid / Remote-First)
💼 Full-time | B2B Contract
🕒 Start: ASAP

About the Company

The hiring company is an independent product-based SaaS organization with a portfolio of 10+ in-house B2C digital products. The company builds and scales its own products - no outsourcing, no external clients, and no investor pressure.

The new IT and engineering hub is being established in Warsaw, operating in a hybrid model with 2–3 days per week of office collaboration to support teamwork and innovation.

This is a remote-first global environment, with distributed teams across multiple countries.

Why This Role Is Attractive

• Build the HR function from the ground up.

• Lead the setup of the new legal entity in Warsaw.

• Full ownership of HR operations in Poland and soon globally.

• High autonomy and direct influence on strategic decisions.

• Product-based SaaS environment with no outsourcing and no investor pressure.

• Remote-first culture with a strong new tech hub in Warsaw.

About the Role

We are seeking an experienced and strategic Head of Human Resources to design, lead, and scale the HR function during a period of active growth.

This is a unique opportunity to build the HR foundation of the new Warsaw hub, establish a new Polish legal entity, and later expand HR operations across the entire global organization.
The role combines strategic leadership with hands-on operational ownership.

Key Responsibilities

1. Establishing the Warsaw Hub (Initial Priority)

• Lead HR setup for the new Polish legal entity.

• Build the first local team: finance, administration, operational roles.

• Oversee all HR operations in Poland, including:

  • payroll and compensation processes,

  • benefits,

  • contract management (B2B/employment),

  • PTO and sick leave systems,

  • compliance with Polish labor law,

  • HR documentation and internal frameworks.

• Implement HR systems and operational processes for the new hub.

2. Talent Acquisition & Onboarding

• Lead the Talent Acquisition function (internal recruiters + external partners).

• Create efficient hiring processes aligned with growth plans.

• Oversee contracts and onboarding in collaboration with Legal.

• Ensure a structured and positive onboarding experience for all new employees.

3. HR Operations & People Processes

• Build and maintain HR policies aligned with legal, compliance, and business needs.

• Manage the entire employee lifecycle: onboarding → development → performance → offboarding.

• Oversee payroll accuracy, benefits, and HRIS tools.

• Implement performance management frameworks, including 360° reviews.

• Handle conflict resolution, employee relations, and disciplinary processes.

• Lead organizational change and continuous improvement initiatives.

4. Culture, Engagement & Communication

• Act as the primary HR contact for managers and employees.

• Strengthen engagement, productivity, accountability, and collaboration.

• Support a transparent, performance-driven culture in a remote-first environment.

• Ensure clear and consistent internal communication across countries and teams.

5. Global HR Scaling (After 3–6 Months)

Once the Warsaw hub is established, the Head of HR will gradually:

• take ownership of global HR operations,

• standardize people processes across all regions,

• support remote teams at scale,

• collaborate with leadership on strategic planning and organizational design.

What We’re Looking For

• 7+ years of experience in Human Resources.

• 3+ years in a senior HR leadership role (Head of HR, HR Director, Head of People).

• Strong background in digital, tech, or SaaS companies.

• Hands-on experience with Polish HR regulations, payroll, and compliance (must-have).

• Proven experience building HR functions or hubs from scratch.

• Experience working with distributed remote teams.

• Strong Talent Acquisition expertise is mandatory.

• Strategic thinker with strong hands-on operational execution.

• Deep understanding of HR frameworks, policies, and people processes.

• Ability to build structure, enforce accountability, and drive results.

• Advanced English (required).

Compensation & Benefits

• Competitive compensation package (discussed individually).

• B2B contract, full-time (40 hours/week).

• 22 paid vacation days.

• National holidays based on country of residence.

• High-impact leadership role in a growing product organization.

• Autonomy to build a new HR foundation and later lead global operations.