📍 Remote | Full-Time (ready working in EST timezone)

About the Company

Our client is a dynamic real estate coaching company that helps real estate agents accelerate their careers. Agents who join receive free coaching, tools, and support while the company partners with them for long-term success. The model is simple: empower agents with proven systems and mentorship, and share in the success of their real estate deals.

We are looking for an Onboarding Specialist to play a key role in welcoming new agents, guiding them through the setup process, and ensuring they are fully equipped to succeed from day one. This role blends customer service, operations, and a creative touch with social media.

What You’ll Do (Daily Workflow)

• Confirm all exploration calls the day before (via Follow Up Boss) and input call details/tags.

• Send post-call follow-up texts to prospects and coordinate with sponsors or Aaron to initiate onboarding.

• Share and manage applications, answer onboarding questions, and ensure completion within 1 week.

• Manage and update Follow Up Boss (CRM) records daily.

• Use Canva to create branded social media templates and collaborate with new agents/sponsors for posts.

• Post on Instagram (stories, reels, collaborations, tags, music, links) to welcome and highlight new agents.

• Add agents to the company WhatsApp groups and share onboarding announcements.

• Support Zoom meetings and create simple training/introduction videos as needed.

• At month-end, prepare “End of Month Reels” celebrating all new onboarded agents.

What We’re Looking For

✅ Experience & Skills

• 1–2 years in customer support, executive assistant, or HR roles.

• Strong knowledge of Google Suite (Docs, Calendar, Gmail).

• Proficiency with Canva (social media content).

• Hands-on experience with Instagram posting, stories, and collaborations.

• Familiarity with CRMs (Follow Up Boss preferred).

• Comfort using Zoom and creating short training or intro videos.

• Excellent communication skills, proactive follow-up, and attention to detail.

✅ Bonus Points If You

• Have prior experience in real estate, coaching, or recruiting environments.

• Enjoy creative projects and social media marketing.

• Thrive in a remote, fast-paced environment.

Why Join Us?

• Be part of a mission-driven company that empowers real estate agents to grow their careers.

• Work directly with leadership and have a high-impact role in shaping agent success.

• Remote-first culture with flexibility and growth opportunities.

• A collaborative team where your voice and ideas matter.