Ready to Create Impactful Events in a Collaborative, Innovative Environment?
At Augmented Era, we’re redefining the future of work through inspiring, high-quality events that connect and engage audiences worldwide. We are looking for an organized and proactive Events Project Executive to join our team. In this role, you’ll handle both in-person and online events, ensuring seamless logistics, venue management, and virtual coordination. If you’re a detail-oriented professional passionate about events, travel logistics, and virtual engagement, we want to hear from you!

Why Join Augmented Era?
At Augmented Era, we’re at the forefront of digital transformation, offering a flexible and innovative work culture where your ideas are valued and your career can thrive. You’ll have the opportunity to grow your skills in event management within a creative, collaborative, and supportive team environment.

Key Responsibilities:

In-Person Event Coordination

• Global Venue Sourcing: Research, identify, and negotiate with hotels and event venues worldwide, securing locations that meet our standards and budget.

• Travel Coordination: Obtain competitive deals on flight tickets, accommodations, and transportation to ensure cost-effective travel arrangements.

• Vendor Management: Source and coordinate with branding vendors, transportation providers, and other service providers to support event logistics.

• Budget Management: Manage event budgets, strategically allocating resources and tracking expenditures to ensure high-quality events within budget.

Online Event Coordination

• Platform Expertise: Plan and manage online events using Zoom, ensuring smooth technical execution and high engagement for attendees.

• Tech Setup and Coordination: Organize and set up virtual meeting rooms, coordinate speakers, and manage attendee access and interactions.

• Reporting and Follow-Up: Track attendance, gather feedback, and report on online event outcomes, using insights to continually improve virtual events.

Administrative and Organizational Excellence

• Excel Proficiency: Use Excel to track budgets, schedules, and logistical details with accuracy and organization.

• Organized Documentation: Maintain clear, detailed records of venue contracts, vendor agreements, and project timelines, ensuring transparency and accessibility of information.

• Multitasking and Prioritization: Manage a high volume of tasks across multiple projects, always maintaining attention to detail and meeting deadlines.

Client Service & Communication

• Stakeholder Engagement: Build positive relationships with clients, venues, and vendors, delivering exceptional service and adapting communication to meet various needs.

• Sales and Promotion Support: Assist with ticket sales and event promotions, ensuring effective communication of the event’s value to maximize attendance.

• Customer Service Skills: Demonstrate clear, enthusiastic, and professional communication in all interactions.

Qualifications:

• Three or more years of experience in event planning, project management, or a similar role, with experience in both in-person and virtual event coordination.

• Proficiency in Excel and Zoom, with a strong understanding of virtual event best practices.

• Outstanding organizational skills, with the ability to manage multiple details and keep precise documentation.

• Excellent communication, customer service, and negotiation skills.

• Familiarity with project management tools and knowledge of industry trends is an advantage.